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1 FlexMail 4 Overview Flex Systems B.V. April 2012
2 Contents Introduction 2 Data Preparation 4 Designer 7 Printing 10 Technical 13 1
3 FlexMail Introduction General FlexMail is a software program developed to meet the requirements of users who need to print variable data, from direct mail to product labels. FlexMail offers an extensive range of postal features to prepare mailing lists and design postal items. The combination of FlexMail and the integrated Printer Modules or Printer Drivers developed by Flex Systems helps to get the most out of the supported printers. 2
4 FlexMail Introduction Editions and Modules FlexMail 4.0 Editions A Basic edition for users that have basic variable printing needs. An Advanced edition for users that require data management and data cleansing functionality and advanced design features. A Professional edition for users working with mail tables and environments that require extensive printer support and interfacing (e.g. read and print, print and verify). Additional postal modules Address Validation UK. Royal Mail Presort. Additional printer modules Print Pro I: supporting Inc.Jet, XiJet HP and LX, Lexmark Mustang and Palomino. Print Pro II: supporting XiJet KM4, TTP Meteor. 3
5 FlexMail Data Preparation Datasheet Link to any type of database and prepare, select and sort the data for a project simply and rapidly. 4
6 Databases FlexMail Data Preparation Datasources Link direct to all industry format databases. Use Wizards to link to tekst and Excel files. Open PDF-files in the FlexMail Advanced version. Additional datasources Counters for (sequential) numbering. Date/time fields in any format. Dynamic fields based on Visual Basic macros. Look-up fields to link to other databases or translate codes to text or filenames. Postal functions to easily generate contents of indicia and postal barcodes. 5
7 Selecting and Sorting Easy to use filter and sort functions. FlexMail Data Preparation Data tools Build filters and sorts by selecting fields on screen or by filling out dialogs. Save selections and sort order as queries that can be recalled at any time. Data tools Define, locate and process duplicates. Combine records from different input files. Process suppression lists to remove records from a file. Export and convert databases. 6
8 FlexMail Designer Overview Design variable-data documents, labels, and envelopes. Layouts may include variable and static text, any kind of barcode, variable and static graphics, postal indicia, and more. 7
9 FlexMail Designer Features Layouts Work on any paper size. Support for all standard envelopes, paper, label sheets and continuous label sizes, plus user defined sizes. Create multiple layouts in a single project. Conditionally select the layout to be printed or print multiple layouts per record in the database. Duplex printing is also supported. Add a background image that can serve as background for design purposes, but may also be printed. Design Elements Fixed or variable text. Supports over 80 different barcode (1-D, 2-D, and postal). Fixed and variable graphics. Add postal indicia for many countries. 8
10 FlexMail Designer Printer and Postal Guides Guides Printer guides help to design a layout that can be printed at high quality and the highest possible speed by your printer. For many countries postal guides are available to help you to design mail pieces that conform to the postal specifications. 9
11 FlexMail Printing Features Functionality Helps the user to optimize the design for the printer. Uses the capabilities of the printer without the user knowing it. Gives full production control over the printer. Features Automatic use of overlays / macro s for fixed elements. Configurable print breaks / print pauses. Pre-purge of print heads. Keep-alive function to avoid drying out of nozzles. 10
12 FlexMail Printing Production Print Production Control Easy to use and flexible queueing mechanism to select the records to be printed. Records marked on the datasheet indicating their print status. Synchronized view of designer and/or datasheet with records actually being printed. Print bar displaying all available feedback from the printer, including print speed, estimated completion time and more. When available, ink levels are displayed with the possibility to stop at low ink level. Support for printing on multiple printers simultaneously. 11
13 FlexMail Printing Scripting Production Line Integration Read-and-Print Synchronized document inserting and printing Print verification. Functionality Connect to external input devices like camera systems and barcode readers and process their input. Look-up information in a database, update databases, save information to files, Print complete designs, Send control signals to other devices. 12
14 FlexMail Technical FlexMail is available in Dutch, English, French, German, Italian and Spanish. FlexMail runs on Windows XP and newer (all 32- and 64 bit versions) including the upcoming Windows 8 version. FlexMail supports printers either by: In-house developed printer drivers (32 and 64 bit versions). Through direct connection to printers (Print Pro I and II modules). Any printer over Windows printer drivers. Live update over Internet. 13
15 Flex Systems BV Laan van Zuid Hoorn DC Rijswijk (ZH) - Netherlands Tel +31 (0) Flex Systems Trading Inc Ducan Lane, Suite A San Luis Obispo, CA 94301, USA Tel
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